---
title: Notes on events
description: Add a note to an event to explain it, and let other people on your team add notes too.
url: "https://docs.prefixwp.com/docs/pastmark/pastmark-pro/notes-on-events/"
updated: "2026-11-10"
category: Pastmark Pro
---

# Notes on events

A **note** is a comment on one event. For example: "Checked with Ana. This was the agency's migration." The note stays with the event, so your team knows the story later. This is a feature of **Pastmark Pro**.

## Add a note

1. Go to `User Activity → Activity Logs`.
2. Click **⋮** on an event and choose **Add Note**.
3. Write your note and click **Add note**.

[![The Add note window with the text Checked with Tom. He was at a client visit in Amsterdam. No action needed.](http://localhost/wp-content/uploads/2026/11/pastmark-pro-add-note-modal.webp)](http://localhost/wp-content/uploads/2026/11/pastmark-pro-add-note-modal.webp)
The Add note window.

You can also open the event. The **Notes** box in the details has a text box **Add a note...** and the button **Add note**.

[![The Notes box in the details of an event with one note, an edited link, the buttons Edit and Delete, and a text box to add a note](http://localhost/wp-content/uploads/2026/11/pastmark-pro-detail-notes.webp)](http://localhost/wp-content/uploads/2026/11/pastmark-pro-detail-notes.webp)
The Notes box in the details.

## See which events have notes

An event with notes has a small note icon with a **number**. The number is how many notes it has. A single note shows **1**.

[![A table row with a note icon and the number 1 next to the location](http://localhost/wp-content/uploads/2026/11/pastmark-pro-note-marker-scaled.webp)](http://localhost/wp-content/uploads/2026/11/pastmark-pro-note-marker-scaled.webp)
The note icon in the table.

## Edit and delete

- Click **Edit** under a note to change the text. Click **Delete** to remove it.
- A note is **never rewritten in secret**. An edit adds a new version. A delete adds a "deleted" marker. Click **edited** next to the note to read the earlier versions.

## Limits

- A note can have up to **5,000** characters.
- A note is plain text. Pastmark Pro removes HTML tags when it saves. If your text has `<` and `>` tags, they are gone.

## Who can do what

| Person | Read | Add | Edit and delete |
| --- | --- | --- | --- |
| Administrator | Yes | Yes | Yes |
| Person with [access to the log](/docs/pastmark/pastmark-settings/give-others-access-to-the-log/) and chosen in **Settings → Notes** | Yes | Yes | No |
| Person with access to the log, not chosen | Yes | No | No |

### Let others add notes

1. Go to `User Activity → Settings → Notes`.
2. Choose **Roles** and **Users** who may add notes.
3. Click **Submit**.

A person who adds notes must also be able to view the log. Give access in `User Activity → Settings → Access`, because notes are written from the log screens. Pastmark does not log changes of the **Notes** setting.

## Where notes are saved

- Notes have their own database table. They are never saved in the log table.
- Pastmark Pro creates the table by itself, and creates it again if it is missing.
- A weekly task deletes notes whose event was already deleted by auto-delete.
- When you uninstall Pastmark Pro with **Remove Data On Uninstall** on, the table is deleted.

## Next steps

- [See what changed in an event](/docs/pastmark/activity-log/see-what-changed-in-an-event/)
- [Give others access to the log](/docs/pastmark/pastmark-settings/give-others-access-to-the-log/)