Notes on events

A note is a comment on one event. For example: “Checked with Ana. This was the agency’s migration.” The note stays with the event, so your team knows the story later. This is a feature of Pastmark Pro.

Add a note #

1. Go to User Activity → Activity Logs.
2. Click ⋮ on an event and choose Add Note.
3. Write your note and click Add note.

You can also open the event. The Notes box in the details has a text box Add a note… and the button Add note.

See which events have notes #

An event with notes has a small note icon with a number. The number is how many notes it has. A single note shows 1.

Edit and delete #

• Click Edit under a note to change the text. Click Delete to remove it.
• A note is never rewritten in secret. An edit adds a new version. A delete adds a “deleted” marker. Click edited next to the note to read the earlier versions.

Limits #

• A note can have up to 5,000 characters.
• A note is plain text. Pastmark Pro removes HTML tags when it saves. If your text has < and > tags, they are gone.

Who can do what #

Person	Read	Add	Edit and delete
Administrator	Yes	Yes	Yes
Person with access to the log and chosen in Settings → Notes	Yes	Yes	No
Person with access to the log, not chosen	Yes	No	No

Let others add notes #

1. Go to User Activity → Settings → Notes.
2. Choose Roles and Users who may add notes.
3. Click Submit.

Where notes are saved #

• Notes have their own database table. They are never saved in the log table.
• Pastmark Pro creates the table by itself, and creates it again if it is missing.
• A weekly task deletes notes whose event was already deleted by auto-delete.
• When you uninstall Pastmark Pro with Remove Data On Uninstall on, the table is deleted.

Next steps #

• See what changed in an event
• Give others access to the log